Members Meeting Minute / Members Resolution
This template applies to all Member Meeting Minutes and Member Resolution for company changes.
Note: The Member Meeting Minutes and Member Resolution utilise the same Document Template.
Users also have the option to customise the Single Column Members Minutes or Resolutions Template.
Description | Code | Where is this information in CAS 360? |
Company Name | ${mmr_companyName} | Entered into the Company Name field in the General Details screen. |
Company Number (UEN) | ${mmr_companyNumber} | Entered into the Company Number field in the General Details screen. |
Signing Date |
${mmr_dateSigned} |
In the Document Production screen, click Options besides the document for Document Date. |
Document Type |
${mmr_documentName} |
Name of the document from the Document Production screen. |
Applicant Name |
${mmr_resolutionShareholderNames} |
All Current Shareholders appearing in the Shareholders screen. |
Date of Resolution | ${mmr_resolutionDate} | In the Document Production screen, click Options besides the document for Document Date. |
The Meeting Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${mmr_meetingAddress} |
Address in Multi Line | ${meetingAddressMultiLine} |
Address in Multi Line, Proper Case | ${meetingAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised | ${meetingAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised | ${meetingAddressMultiLineAllCaps} |
The Registered Office Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${companyRegisteredAddress} |
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
Address in Multi Line, Proper Case |
${CompanyRegisteredAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyRegisteredAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised |
${CompanyRegisteredAddressMultiLineAllCaps} |
Business Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${companyBusinessAddress} |
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
Address in Multi Line, Proper Case |
${CompanyBusinessAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyBusinessAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised |
${CompanyBusinessAddressMultiLineAllCaps} |
Postal Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${CompanyPostalAddress} |
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
Address in Multi Line, Proper Case |
${CompanyPostalAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyPostalAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised |
${CompanyPostalAddressMultiLineAllCaps} |
All company shareholder names | ${attendingMembersNames} | List of attending shareholders. |
Chairperson name |
${mmr_chairpersonName} |
The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
Appointed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointment effective from 24/05/2021
Directors |
${appointedDirectorsWithAppointmentDate} |
Nominee Directors |
${appointedNomineeDirectorsWithAppointmentDate} |
Secretaries |
${appointedSecretariesWithAppointmentDate} |
Alternate Directors |
${appointedAlternatesWithAppointmentDate} |
Resigned Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
Directors | ${resigningDirectorsWithResignationDate} |
Nominee Directors | ${resigningNomineeDirectorsWithResignationDate} |
Secretaries | ${resigningSecretariesWithResignationDate} |
Alternate Directors | ${resigningAlternatesWithResignationDate} |
Deceased Officers
Directors | ${deceasedDirectors} |
Nominee Directors | ${deceasedNomineeDirectors} |
Secretaries | ${deceasedSecretaries} |
Alternate Directors | ${deceasedAlternates} |
Removed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
Directors | ${removedDirectorsWithRemovalDate} |
Nominee Directors | ${removedNomineeDirectorsWithRemovalDate} |
Secretaries | ${removedSecretariesWithRemovalDate} |
Alternate Directors | ${removedAlternatesWithRemovalDate} |
Shareholder Changes
Allotment Details |
${allotmentDetails} |
BuyBack Details | ${buyBackDetails} |
Cancellation Details | ${cancellationDetails} |
Details before consolidation | ${consolidationDetailsFrom} |
Details before consolidation, Proper Case | ${consolidationDetailsFromProperCase} |
Details after consolidation | ${consolidationDetailsTo} |
Details after consolidation, Proper Case | ${consolidationDetailsToProperCase} |
Details before conversion | ${conversionDetailsFrom} |
Details before conversion, Proper Case | ${conversionDetailsFromProperCase} |
Details after conversion | ${conversionDetailsTo} |
Details after conversion, Proper Case | ${conversionDetailsToProperCase} |
Redemption Details | ${redemptionDetails} |
Return of Capital Details | ${returnOfCapitalDetails} |
Details before subdivision | ${subdivisionDetailsFrom} |
Details before subdivision, Proper Case | ${subdivisionDetailsFromProperCase} |
Details after subdivision | ${subdivisionDetailsTo} |
Details after subdivision, Proper Case | ${subdivisionDetailsToProperCase} |
Subscription Details | ${subscriptionDetails} |
Share Transfer Details | ${shareTransferDetails} |
Change to Amount Paid Details | ${changeToAmountPaidDetails} |
Change to Beneficial Owner Details | ${changeToBeneficialOwnerDetails} |
Auditor Change
Appointment of Auditor Name | ${auditorAppointedName} |
Appointment of Auditor Address | ${auditorAppointedAddress} |
Resignation of Auditor Name | ${auditorResignedName} |
Resignation of Auditor Address | ${auditorResignedAddress} |
Removal of Auditor Name | ${auditorRemovedName} |
Removal of Auditor Address | ${auditorRemovedAddress} |
Other (Cessation of Auditor) Name | ${auditorCeasedName} |
Other (Cessation of Auditor) Address | ${auditorCeasedAddress} |
Dividend Statements
Share Type | ${mmr_shareType} | Share Type selected when adding a divdend. |
Date Dividend Declared |
${mmr_dateDeclared} | Date Declared entered when adding a divdend. |
Dividend Amount per Share | $${mmr_amtPerShare} | Dividend Amount (per share) entered when adding a dividend. |
Dividend Type | ${mmr_dividendType} | Dividend Type selected when adding a dividend. |
Dividend Payment Type | ${mmr_paymentType} | Dividend Payment Type selected when adding a dividend. |
Dividend Payment Date | ${mmr_paymentDate} | Dividend Payment Date selected when adding a dividend. |
Dividend Tax Rate | ${mmr_frankingRate}% | Dividend Tax Rate selected when adding a dividend. |
Franking Percentage | ${mmr_frankingPercentage}% | Franked Amount entered when adding a dividend, as a percentage of total dividend paid. |
Annual Return
Financial Year End Date | ${mmr_financialYearEndDate} | Financial Year End Date entered in the General Details of the company |
Current Auditor | ${mmr_currentAuditor} | Auditor selected when preparing Annual Return. Recorded under Relationships. |
Dividend Type (Final/Interim) | ${mmr_agmDividendType} | Dividend recorded under Annual Return Minutes Data |
Dividend Amount | ${mmr_agmDividendAmount} | Dividends recorded under Annual Return Minutes Data |
Director's Name that is being paid Emolument | ${mmr_agmEmolumentsName} |
Directors Emolument/Remuneration recorded under Annual Return Minutes Data |
Emolument Amount |
${mmr_agmEmolumentsAmount} |
Directors Emolument/Remuneration recordedunder Annual Return Minutes Data |
Director's Name that is being paid directors's fees |
${mmr_agmFeesNames} |
Directors' Fees recorded Annual Return Minutes Data |
Direcotrs' Fees |
${mmr_agmFeesAmount} |
Directors' Fees recorded under Annual Return Minutes Data |
Re-Election Of Retiring Directors |
${mmr_agmDirectorsReAppointed} |
Re-election of retiring directors recorded under Annual Return Minutes Data |
Miscellaneous
Display text as Uppercase |
${UC} |
${UC${companyName}} to display the company name in Upper Case |
Display text in Proper case |
${ProperCase} |
${companyOfficerNameProperCase} to display Officer name in Proper Case. |
Financial Year End Date |
${FinancialYearEndDate} |
Add the Financial Year End Date under Company Dates via General Details. |
Signing Date |
${DateSigned} |
In the Document Production screen, click Options beside the document. If this is not available, the date will default to Today's date. |
Partner Name |
${PartnerName} |
Add the Partner's name under Company Contacts via General Details. |
Partner First Name and Surname only | ${PartnerFirstNameSurnameOnly} | Add the Partner's name under Company Contacts via General Details. |
Company Name | ${companyName} | Entered into the Company Name field in the General Details screen. |
Date Formats
The following codes can be added to ANY date code in order to change a specific date format.
For example, instead of using ${datesigned} add the ${D_DNC} field to it to become: ${D_DNC${datesigned}}
${D_DNC${datesigned}} will display the signing date with its day and full date format (e.g. Tuesday, 25 July 2017)
Description |
Code |
Example |
Full date |
${DNC} |
${DNC${datesigned}} Display the date in its full date format Example: 10 January 2022 |
Date format: DD Month YYYY |
${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 10 January 2022 |
Day, full date |
${D_DNC} |
${D_DNC${datesigned}} Display the date as day, full date Example: Monday, 10 January 2022 |
Date Long Form (Day, Month/Date/Year) |
${DLF} |
${DLF${documentDate}} Display the date in its long-form format Example: Monday, January 10th, 2022 |
Date Long Form (Day, Date/Month/Year) |
${DLF_AUS} |
${DLF_AUS${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date)
Example: Monday, 10th January 2022 |
Date Long Form, No Day (Month, Date, Year) |
${DLF_ND} |
${DLF_ND${documentDate}} Display the date in its long-form format, excluding the day of the week Example: January 10th, 2022 |
Date Long Form, No Day (Date, Month, Year)
|
${DLF_ND2}
|
${DLF_ND2${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week Example: 10th January 2022 |
Date Long Form, No Day (Date of Month, Year) |
${DLF_ND_AUS} |
${DLF_ND_AUS${dateSigned}} Display the date in its long-form format, excluding the day of the week Example: 10th of January, 2022 |