Members Meeting Minute / Members Resolution
This template applies to all Member Meeting Minutes and Member Resolution for company changes.
Note: The Member Meeting Minutes and Member Resolution utilise the same Document Template.
Users also have the option to customise the Single Column Members Minutes or Resolutions Template.
| Description | Code | Where is this information in CAS 360? |
| Company Name | ${mmr_companyName} | Entered into the Company Name field in the General Details screen. |
| Company Number (UEN) | ${mmr_companyNumber} | Entered into the Company Number field in the General Details screen. |
| Signing Date |
${mmr_dateSigned} |
In the Document Production screen, click Options besides the document for Document Date. |
| Document Type |
${mmr_documentName} |
Name of the document from the Document Production screen. |
| Applicant Name |
${mmr_resolutionShareholderNames} |
All Current Shareholders appearing in the Shareholders screen. |
| Date of Resolution | ${mmr_resolutionDate} | In the Document Production screen, click Options besides the document for Document Date. |
The Meeting Address - entered into the Addresses screen.
| Address in Single Line, Proper Case |
${mmr_meetingAddress} |
| Address in Multi Line | ${meetingAddressMultiLine} |
| Address in Multi Line, Proper Case | ${meetingAddressMultiLineProperCase} |
| Address in Multi Line, Proper Case, Town/City Capitalised | ${meetingAddressMultiLineProperCaseSuburbCapitalised} |
| Address in Multi Line, all Capitalised | ${meetingAddressMultiLineAllCaps} |
The Registered Office Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${companyRegisteredAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyRegisteredAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyRegisteredAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyRegisteredAddressMultiLineAllCaps} |
Business Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${companyBusinessAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyBusinessAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyBusinessAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyBusinessAddressMultiLineAllCaps} |
Postal Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${CompanyPostalAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyPostalAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyPostalAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyPostalAddressMultiLineAllCaps} |
| All company shareholder names | ${attendingMembersNames} | List of attending shareholders. |
| Chairperson name |
${mmr_chairpersonName} |
The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
Appointed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointment effective from 24/05/2021
| Directors |
${appointedDirectorsWithAppointmentDate} |
| Nominee Directors |
${appointedNomineeDirectorsWithAppointmentDate} |
| Secretaries |
${appointedSecretariesWithAppointmentDate} |
| Alternate Directors |
${appointedAlternatesWithAppointmentDate} |
Resigned Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Directors | ${resigningDirectorsWithResignationDate} |
| Nominee Directors | ${resigningNomineeDirectorsWithResignationDate} |
| Secretaries | ${resigningSecretariesWithResignationDate} |
| Alternate Directors | ${resigningAlternatesWithResignationDate} |
Deceased Officers
| Directors | ${deceasedDirectors} |
| Nominee Directors | ${deceasedNomineeDirectors} |
| Secretaries | ${deceasedSecretaries} |
| Alternate Directors | ${deceasedAlternates} |
Removed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Directors | ${removedDirectorsWithRemovalDate} |
| Nominee Directors | ${removedNomineeDirectorsWithRemovalDate} |
| Secretaries | ${removedSecretariesWithRemovalDate} |
| Alternate Directors | ${removedAlternatesWithRemovalDate} |
Shareholder Changes
|
Allotment Details |
${allotmentDetails} |
| BuyBack Details | ${buyBackDetails} |
| Cancellation Details | ${cancellationDetails} |
| Details before consolidation | ${consolidationDetailsFrom} |
| Details before consolidation, Proper Case | ${consolidationDetailsFromProperCase} |
| Details after consolidation | ${consolidationDetailsTo} |
| Details after consolidation, Proper Case | ${consolidationDetailsToProperCase} |
| Details before conversion | ${conversionDetailsFrom} |
| Details before conversion, Proper Case | ${conversionDetailsFromProperCase} |
| Details after conversion | ${conversionDetailsTo} |
| Details after conversion, Proper Case | ${conversionDetailsToProperCase} |
| Redemption Details | ${redemptionDetails} |
| Return of Capital Details | ${returnOfCapitalDetails} |
| Details before subdivision | ${subdivisionDetailsFrom} |
| Details before subdivision, Proper Case | ${subdivisionDetailsFromProperCase} |
| Details after subdivision | ${subdivisionDetailsTo} |
| Details after subdivision, Proper Case | ${subdivisionDetailsToProperCase} |
| Subscription Details | ${subscriptionDetails} |
| Share Transfer Details | ${shareTransferDetails} |
| Change to Amount Paid Details | ${changeToAmountPaidDetails} |
| Change to Beneficial Owner Details | ${changeToBeneficialOwnerDetails} |
Auditor Change
| Appointment of Auditor Name | ${auditorAppointedName} |
| Appointment of Auditor Address | ${auditorAppointedAddress} |
| Resignation of Auditor Name | ${auditorResignedName} |
| Resignation of Auditor Address | ${auditorResignedAddress} |
| Removal of Auditor Name | ${auditorRemovedName} |
| Removal of Auditor Address | ${auditorRemovedAddress} |
| Other (Cessation of Auditor) Name | ${auditorCeasedName} |
| Other (Cessation of Auditor) Address | ${auditorCeasedAddress} |
Dividend Statements
| Share Type | ${mmr_shareType} | Share Type selected when adding a divdend. |
|
Date Dividend Declared |
${mmr_dateDeclared} | Date Declared entered when adding a divdend. |
| Dividend Amount per Share | $${mmr_amtPerShare} | Dividend Amount (per share) entered when adding a dividend. |
| Dividend Type | ${mmr_dividendType} | Dividend Type selected when adding a dividend. |
| Dividend Payment Type | ${mmr_paymentType} | Dividend Payment Type selected when adding a dividend. |
| Dividend Payment Date | ${mmr_paymentDate} | Dividend Payment Date selected when adding a dividend. |
| Dividend Tax Rate | ${mmr_frankingRate}% | Dividend Tax Rate selected when adding a dividend. |
| Franking Percentage | ${mmr_frankingPercentage}% | Franked Amount entered when adding a dividend, as a percentage of total dividend paid. |
Annual Return
| Financial Year End Date | ${mmr_financialYearEndDate} | Financial Year End Date entered in the General Details of the company |
| Current Auditor | ${mmr_currentAuditor} | Auditor selected when preparing Annual Return. Recorded under Relationships. |
| Dividend Type (Final/Interim) | ${mmr_agmDividendType} | Dividend recorded under Annual Return Minutes Data |
| Dividend Amount | ${mmr_agmDividendAmount} | Dividends recorded under Annual Return Minutes Data |
| Director's Name that is being paid Emolument | ${mmr_agmEmolumentsName} |
Directors Emolument/Remuneration recorded under Annual Return Minutes Data |
Emolument Amount |
${mmr_agmEmolumentsAmount} |
Directors Emolument/Remuneration recordedunder Annual Return Minutes Data |
| Director's Name that is being paid directors's fees |
${mmr_agmFeesNames} |
Directors' Fees recorded Annual Return Minutes Data |
| Direcotrs' Fees |
${mmr_agmFeesAmount} |
Directors' Fees recorded under Annual Return Minutes Data |
| Re-Election Of Retiring Directors |
${mmr_agmDirectorsReAppointed} |
Re-election of retiring directors recorded under Annual Return Minutes Data |
Miscellaneous
|
Display text as Uppercase |
${UC} |
${UC${companyName}} to display the company name in Upper Case |
|
Display text in Proper case |
${ProperCase} |
${companyOfficerNameProperCase} to display Officer name in Proper Case. |
|
Financial Year End Date |
${FinancialYearEndDate} |
Add the Financial Year End Date under Company Dates via General Details. |
|
Signing Date |
${DateSigned} |
In the Document Production screen, click Options beside the document. If this is not available, the date will default to Today's date. |
|
Partner Name |
${PartnerName} |
Add the Partner's name under Company Contacts via General Details. |
| Partner First Name and Surname only | ${PartnerFirstNameSurnameOnly} | Add the Partner's name under Company Contacts via General Details. |
| Company Name | ${companyName} | Entered into the Company Name field in the General Details screen. |
Date Formats
The following codes can be added to ANY date code in order to change a specific date format.
For example, instead of using ${datesigned} add the ${D_DNC} field to it to become: ${D_DNC${datesigned}}
${D_DNC${datesigned}} will display the signing date with its day and full date format (e.g. Tuesday, 25 July 2017)
|
Description |
Code |
Example |
|
Full date |
${DNC} |
${DNC${datesigned}} Display the date in its full date format Example: 10 January 2022 |
|
Date format: DD Month YYYY |
${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 10 January 2022 |
|
Day, full date |
${D_DNC} |
${D_DNC${datesigned}} Display the date as day, full date Example: Monday, 10 January 2022 |
|
Date Long Form (Day, Month/Date/Year) |
${DLF} |
${DLF${documentDate}} Display the date in its long-form format Example: Monday, January 10th, 2022 |
|
Date Long Form (Day, Date/Month/Year) |
${DLF_AUS} |
${DLF_AUS${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date)
Example: Monday, 10th January 2022 |
|
Date Long Form, No Day (Month, Date, Year) |
${DLF_ND} |
${DLF_ND${documentDate}} Display the date in its long-form format, excluding the day of the week Example: January 10th, 2022 |
|
Date Long Form, No Day (Date, Month, Year)
|
${DLF_ND2}
|
${DLF_ND2${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week Example: 10th January 2022 |
|
Date Long Form, No Day (Date of Month, Year) |
${DLF_ND_AUS} |
${DLF_ND_AUS${dateSigned}} Display the date in its long-form format, excluding the day of the week Example: 10th of January, 2022 |