Members Meeting Minute / Members Resolution
This template applies to all Member Meeting Minutes and Member Resolution for company changes.
Note: The Member Meeting Minutes and Member Resolution utilise the same Document Template.
Users also have the option to customise the Single Column Members Minutes or Resolutions Template.
Users have the option to include signing lines into two columns for Resolutions. Navigate to options besides the document in Document Production, to toggle on the feature.
| Description | Code | Where is this information in CAS 360? |
| Company Name | ${mmr_companyName} | Entered into the Company Name field in the General Details screen. |
| Company Number (UEN) | ${mmr_companyNumber} | Entered into the Company Number field in the General Details screen. |
| Signing Date |
${mmr_dateSigned} |
In the Document Production screen, click Options besides the document for Document Date. |
| Document Type |
${mmr_documentName} |
Name of the document from the Document Production screen. |
| Applicant Name |
${mmr_resolutionShareholderNames} |
All Current Shareholders appearing in the Shareholders screen. |
| Date of Resolution | ${mmr_resolutionDate} | In the Document Production screen, click Options besides the document for Document Date. |
The Meeting Address - entered into the Addresses screen.
| Address in Single Line, Proper Case |
${mmr_meetingAddress} |
| Address in Multi Line | ${meetingAddressMultiLine} |
| Address in Multi Line, Proper Case | ${meetingAddressMultiLineProperCase} |
| Address in Multi Line, Proper Case, Town/City Capitalised | ${meetingAddressMultiLineProperCaseSuburbCapitalised} |
| Address in Multi Line, all Capitalised | ${meetingAddressMultiLineAllCaps} |
The Registered Office Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${companyRegisteredAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyRegisteredAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyRegisteredAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyRegisteredAddressMultiLineAllCaps} |
Business Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${companyBusinessAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyBusinessAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyBusinessAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyBusinessAddressMultiLineAllCaps} |
Postal Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${CompanyPostalAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyPostalAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyPostalAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyPostalAddressMultiLineAllCaps} |
| All company shareholder names | ${attendingMembersNames} | List of attending shareholders. |
| Chairperson name |
${mmr_chairpersonName} |
The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
Appointed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointment effective from 24/05/2021
| Directors |
${appointedDirectorsWithAppointmentDate} |
| Nominee Directors |
${appointedNomineeDirectorsWithAppointmentDate} |
| Secretaries |
${appointedSecretariesWithAppointmentDate} |
| Alternate Directors |
${appointedAlternatesWithAppointmentDate} |
Resigned Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Directors | ${resigningDirectorsWithResignationDate} |
| Nominee Directors | ${resigningNomineeDirectorsWithResignationDate} |
| Secretaries | ${resigningSecretariesWithResignationDate} |
| Alternate Directors | ${resigningAlternatesWithResignationDate} |
Deceased Officers
| Directors | ${deceasedDirectors} |
| Nominee Directors | ${deceasedNomineeDirectors} |
| Secretaries | ${deceasedSecretaries} |
| Alternate Directors | ${deceasedAlternates} |
Removed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Directors | ${removedDirectorsWithRemovalDate} |
| Nominee Directors | ${removedNomineeDirectorsWithRemovalDate} |
| Secretaries | ${removedSecretariesWithRemovalDate} |
| Alternate Directors | ${removedAlternatesWithRemovalDate} |
Shareholder Changes
|
Allotment Details |
${allotmentDetails} |
| BuyBack Details | ${buyBackDetails} |
| Cancellation Details | ${cancellationDetails} |
| Details before consolidation | ${consolidationDetailsFrom} |
| Details before consolidation, Proper Case | ${consolidationDetailsFromProperCase} |
| Details after consolidation | ${consolidationDetailsTo} |
| Details after consolidation, Proper Case | ${consolidationDetailsToProperCase} |
| Details before conversion | ${conversionDetailsFrom} |
| Details before conversion, Proper Case | ${conversionDetailsFromProperCase} |
| Details after conversion | ${conversionDetailsTo} |
| Details after conversion, Proper Case | ${conversionDetailsToProperCase} |
| Redemption Details | ${redemptionDetails} |
| Return of Capital Details | ${returnOfCapitalDetails} |
| Details before subdivision | ${subdivisionDetailsFrom} |
| Details before subdivision, Proper Case | ${subdivisionDetailsFromProperCase} |
| Details after subdivision | ${subdivisionDetailsTo} |
| Details after subdivision, Proper Case | ${subdivisionDetailsToProperCase} |
| Subscription Details | ${subscriptionDetails} |
| Share Transfer Details | ${shareTransferDetails} |
| Change to Amount Paid Details | ${changeToAmountPaidDetails} |
| Change to Beneficial Owner Details | ${changeToBeneficialOwnerDetails} |
| Details before Redenominations of Shares | ${redenominationOfSharesFrom} |
| Details after Redenominations of Shares |
${redenominationOfSharesTo} |
Auditor Change
| Appointment of Auditor Name | ${auditorAppointedName} |
| Appointment of Auditor Address | ${auditorAppointedAddress} |
| Resignation of Auditor Name | ${auditorResignedName} |
| Resignation of Auditor Address | ${auditorResignedAddress} |
| Removal of Auditor Name | ${auditorRemovedName} |
| Removal of Auditor Address | ${auditorRemovedAddress} |
| Other (Cessation of Auditor) Name | ${auditorCeasedName} |
| Other (Cessation of Auditor) Address | ${auditorCeasedAddress} |
Dividend Statements
| Share Type | ${mmr_shareType} | Share Type selected when adding a divdend. |
|
Date Dividend Declared |
${mmr_dateDeclared} | Date Declared entered when adding a divdend. |
| Dividend Amount per Share | $${mmr_amtPerShare} | Dividend Amount (per share) entered when adding a dividend. |
| Dividend Type | ${mmr_dividendType} | Dividend Type selected when adding a dividend. |
| Dividend Payment Type | ${mmr_paymentType} | Dividend Payment Type selected when adding a dividend. |
| Dividend Payment Date | ${mmr_paymentDate} | Dividend Payment Date selected when adding a dividend. |
| Dividend Tax Rate | ${mmr_frankingRate}% | Dividend Tax Rate selected when adding a dividend. |
| Franking Percentage | ${mmr_frankingPercentage}% | Franked Amount entered when adding a dividend, as a percentage of total dividend paid. |
Annual Return
| Financial Year End Date | ${mmr_financialYearEndDate} | Financial Year End Date entered in the General Details of the company |
| Current Auditor | ${mmr_currentAuditor} | Auditor selected when preparing Annual Return. Recorded under Relationships. |
| Dividend Type (Final/Interim) | ${mmr_agmDividendType} | Dividend recorded under Annual Return Minutes Data |
| Dividend Amount | ${mmr_agmDividendAmount} | Dividends recorded under Annual Return Minutes Data |
| Emolument Amount | ${mmr_agmEmolumentsType} |
Emolument/Remuneration type recorded under Annual Return Minutes Data |
| Director's Name that is being paid Emolument | ${mmr_agmEmolumentsName} |
Directors Emolument/Remuneration recorded under Annual Return Minutes Data |
|
Emolument Amount |
${mmr_agmEmolumentsAmount} |
Directors Emolument/Remuneration recordedunder Annual Return Minutes Data |
| Director's Name that is being paid directors's fees |
${mmr_agmFeesNames} |
Directors' Fees recorded Annual Return Minutes Data |
| Direcotrs' Fees |
${mmr_agmFeesAmount} |
Directors' Fees recorded under Annual Return Minutes Data |
| Re-Election Of Retiring Directors |
${mmr_agmDirectorsReAppointed} |
Re-election of retiring directors recorded under Annual Return Minutes Data |
Business Activity Changes
| Display for active business activities (toggled on) | ${mmr_newBusinessActivities} |
| Display for ceased activities (toggled on) | ${mmr_ceasedBusinessActivities} |
Miscellaneous
|
Display text as Uppercase |
${UC} |
${UC${companyName}} to display the company name in Upper Case |
|
Display text in Proper case |
${ProperCase} |
${companyOfficerNameProperCase} to display Officer name in Proper Case. |
|
Financial Year End Date |
${FinancialYearEndDate} |
Add the Financial Year End Date under Company Dates via General Details. |
|
Signing Date |
${DateSigned} |
In the Document Production screen, click Options beside the document. If this is not available, the date will default to Today's date. |
|
Partner Name |
${PartnerName} |
Add the Partner's name under Company Contacts via General Details. |
| Partner First Name and Surname only | ${PartnerFirstNameSurnameOnly} | Add the Partner's name under Company Contacts via General Details. |
| Company Name | ${companyName} | Entered into the Company Name field in the General Details screen. |
Company Contact Codes
The following codes relate to the Company Contact selected in the General Details screen.
| Description | Code |
| Company Contact Name | ${companyContactName} |
| Company Contact Name in Lower Case | ${companyContactNameLowerCase} |
| Company Contact Name in Proper Case | ${companyContactNameProperCase} |
| Company Contact Name in Upper Case | ${companyContactNameUpperCase} |
| Company Contact First Name | ${CompanyContactFirstName} |
| Company Contact First Name in Lower Case | ${CompanyContactFirstNameLowerCase} |
|
Company Contact First Name in Proper Case |
${CompanyContactFirstNameProperCase} |
| Company Contact First Name in Upper Case | ${CompanyContactFirstNameUpperCase} |
Date Formats
The following codes can be added to ANY date code in order to change a specific date format.
For example, instead of using ${datesigned} add the ${D_DNC} field to it to become: ${D_DNC${datesigned}}
${D_DNC${datesigned}} will display the signing date with its day and full date format (e.g. Tuesday, 25 July 2017)
|
Description |
Code |
Example |
|
Full date |
${DNC} |
${DNC${datesigned}} Display the date in its full date format Example: 10 January 2022 |
|
Date format: DD Month YYYY |
${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 10 January 2022 |
|
Day, full date |
${D_DNC} |
${D_DNC${datesigned}} Display the date as day, full date Example: Monday, 10 January 2022 |
|
Date Long Form (Day, Month/Date/Year) |
${DLF} |
${DLF${documentDate}} Display the date in its long-form format Example: Monday, January 10th, 2022 |
|
Date Long Form (Day, Date/Month/Year) |
${DLF_AUS} |
${DLF_AUS${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date)
Example: Monday, 10th January 2022 |
|
Date Long Form, No Day (Month, Date, Year) |
${DLF_ND} |
${DLF_ND${documentDate}} Display the date in its long-form format, excluding the day of the week Example: January 10th, 2022 |
|
Date Long Form, No Day (Date, Month, Year)
|
${DLF_ND2}
|
${DLF_ND2${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week Example: 10th January 2022 |
| Date Long Form no day | ${DLF_ND_AUS} |
${DLF_ND_AUS${dateSigned}} Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month) excluding the day of the week Example: 01st January, 2018 |
| Date format: DD Month YYYY | ${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 01 January 2018 |
|
Date Long Form Variant |
${DLF2} |
${DLF2${dateSigned}} Display the date in an alternate long-form format excluding the day of the week. Example: 7th day of October 2023 |
| Date Long Form Variant Upper Case | ${DLF2UC} |
${DLF2UC${dateSigned}} Display the date in an all Upper Case alternate long-form format excluding the day of the week. Example: 7TH DAY OF OCTOBER 2023 |