Directors Meeting Minute / Directors Resolution
This template applies to all Director Meeting Minutes and Director Resolution for company changes.
Note: The Director Meeting Minutes and Director Resolution utilise the same Document Template.
Users also have the option to customise the Single Column Directors Minutes or Resolutions Template.
Description | Code | Where is this information in CAS 360? |
Company Name | ${companyName} | Entered into the Company Name field in the General Details screen. |
Company Number (UEN) | ${companyNumber} | Entered into the Company Number field in the General Details screen. |
Signing Date |
${dateSigned} |
In the Document Production screen, click Options besides the document for Document Date. |
Document Type |
${documentName} |
Name of the document from the Document Production screen. |
Applicant Name |
${resolutionDirectorsNames} |
All Current Directors appearing in the Officers screen. |
Date of Resolution | ${resolutionDate} | In the Document Production screen, click Options besides the document for Document Date. |
Attending Directors |
${attendingDirectorsNames} |
The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
Attending Secretaries |
${attendingSecretariesNames} |
The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
Chairperson name |
${chairpersonName} |
The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
The Meeting Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${meetingAddress} |
Address in Multi Line | ${meetingAddressMultiLine} |
Address in Multi Line, Proper Case | ${meetingAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised | ${meetingAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised | ${meetingAddressMultiLineAllCaps} |
The Registered Office Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${companyRegisteredAddress} |
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
Address in Multi Line, Proper Case |
${CompanyRegisteredAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyRegisteredAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised |
${CompanyRegisteredAddressMultiLineAllCaps} |
Business Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${companyBusinessAddress} |
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
Address in Multi Line, Proper Case |
${CompanyBusinessAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyBusinessAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised |
${CompanyBusinessAddressMultiLineAllCaps} |
Postal Address - entered into the Addresses screen.
Address in Single Line, Proper Case |
${CompanyPostalAddress} |
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
Address in Multi Line, Proper Case |
${CompanyPostalAddressMultiLineProperCase} |
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyPostalAddressMultiLineProperCaseSuburbCapitalised} |
Address in Multi Line, all Capitalised |
${CompanyPostalAddressMultiLineAllCaps} |
Company Addresses Changes
Previous Company Registered Address |
${previousCompanyRegisteredAddress} |
The current Registered Office address entered into the Addresses screen |
New Address |
${companyRegisteredAddress} |
New address entered when processing an Address Change. |
Date of Change |
${companyRegisteredDateOfChange} |
The effective date of the new address when processing an Address Change. |
Appointed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointment effective from 24/05/2021
Description | Code |
Directors |
${appointedDirectorsWithAppointmentDate} |
Directors, Proper Case |
${appointedDirectorsWithAppointmentDateProperCase} |
Secretaries | ${appointedSecretariesWithAppointmentDate} |
Secretaries, Proper Case | ${appointedSecretariesWithAppointmentDateProperCase} |
Alternate Directors | ${appointedAlternatesWithAppointmentDate} |
Alternate Directors, Proper Case | ${appointedAlternatesWithAppointmentDateProperCase} |
Managers | ${appointedManagersWithAppointmentDate} |
Managers, Proper Case | ${appointedManagersWithAppointmentDateProperCase} |
CEO | ${appointedCeosWithAppointmentDate} |
CEO, Proper Case | ${appointedCeosWithAppointmentDateProperCase} |
Managing Directors | ${appointedManagingDirectorsWithAppointmentDate} |
Managing Directors, Proper Case | ${appointedManagingDirectorsWithAppointmentDateProperCase} |
Nominee Directors | ${appointedNomineeDirectorsWithAppointmentDate} |
Nominee Directors, Proper Case | ${appointedNomineeDirectorsWithAppointmentDateProperCase} |
Resigned Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
Description | Code |
Resigning Directors |
${resigningDirectorsWithResignationDate} |
Resigning Directors, Proper Case | ${resigningDirectorsWithResignationDateProperCase} |
Resigning Secretaries | ${resigningSecretariesWithResignationDate} |
Resigning Secretaries, Proper Case | ${resigningSecretariesWithResignationDateProperCase} |
Resigning Alternate | ${resigningAlternatesWithResignationDate} |
Resigning Alternate, Proper Case | ${resigningAlternatesWithResignationDateProperCase} |
Resigning Manager | ${resigningManagersWithResignationDate} |
Resigning Manager, Proper Case | ${resigningManagersWithResignationDateProperCase} |
Resigning Ceo | ${resigningCeosWithResignationDate} |
Resigning Ceo, Proper Case | ${resigningCeosWithResignationDateProperCase} |
Resigning Managing Directors | ${resigningManagingDirectorsWithResignationDate} |
Resigning Managing Directors, Proper Case | ${resigningManagingDirectorsWithResignationDateProperCase} |
Resigning Nominee Directors | ${resigningNomineeDirectorsWithResignationDate} |
Resigning Nominee Directors, Proper Case | ${resigningNomineeDirectorsWithResignationDateProperCase} |
Removed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
Description | Code |
Removed Directors |
${removedDirectorsWithRemovalDate} |
Removed Directors, Proper Case | ${removedDirectorsWithRemovalDateProperCase} |
Removed Secretaries | ${removedSecretariesWithRemovalDate} |
Removed Secretaries, Proper Case | ${removedSecretariesWithRemovalDateProperCase} |
Removed Alternate | ${removedAlternatesWithRemovalDate} |
Removed Alternate, Proper Case | ${removedAlternatesWithRemovalDateProperCase} |
Removed Manager | ${removedManagersWithRemovalDate} |
Removed Manager, Proper Case | ${removedManagersWithRemovalDateProperCase} |
Removed Ceo | ${removedCeosWithRemovalDate} |
Removed Ceo, Proper Case | ${removedCeosWithRemovalDateProperCase} |
Removed Managing Directors | ${removedManagingDirectorsWithRemovalDate} |
Removed Managing Directors, Proper Case | ${removedManagingDirectorsWithRemovalDateProperCase} |
Removed Nominee Directors | ${removedNomineeDirectorsWithRemovalDate} |
Removed Nominee Directors, Proper Case | ${removedNomineeDirectorsWithRemovalDateProperCase} |
Deceased Officers
Deceased Directors |
${deceasedDirectors} |
Deceased Directors, Proper Case |
${deceasedDirectorsProperCase} |
Deceased Secretaries |
${deceasedSecretaries} |
Deceased Secretaries, Proper Case |
${deceasedSecretariesProperCase} |
Deceased Alternate |
${deceasedAlternates} |
Deceased Alternate, Proper Case |
${deceasedAlternatesProperCase} |
Deceased Manager |
${deceasedManagers} |
Deceased, Proper Case |
${deceasedManagersProperCase} |
Deceased Ceo |
${deceasedCeos} |
Deceased Ceo, Proper Case |
${deceasedCeossProperCase} |
Deceased Managing Directors |
${deceasedManagingDirectors} |
Deceased Managing Directors, Proper Case |
${deceasedManagingDirectorsProperCase} |
Deceased Nominee Directors |
${deceasedNomineeDirectors} |
Deceased Nominee Directors, Proper Case |
${deceasedNomineeDirectorsProperCase} |
Shareholder Changes
Allotment Details |
${allotmentDetails} |
BuyBack Details | ${buyBackDetails} |
Cancellation Details | ${cancellationDetails} |
Details before consolidation | ${consolidationDetailsFrom} |
Details before consolidation, Proper Case | ${consolidationDetailsFromProperCase} |
Details after consolidation | ${consolidationDetailsTo} |
Details after consolidation, Proper Case | ${consolidationDetailsToProperCase} |
Details before conversion | ${conversionDetailsFrom} |
Details before conversion, Proper Case | ${conversionDetailsFromProperCase} |
Details after conversion | ${conversionDetailsTo} |
Details after conversion, Proper Case | ${conversionDetailsToProperCase} |
Redemption Details | ${redemptionDetails} |
Return of Capital Details | ${returnOfCapitalDetails} |
Details before subdivision | ${subdivisionDetailsFrom} |
Details before subdivision, Proper Case | ${subdivisionDetailsFromProperCase} |
Details after subdivision | ${subdivisionDetailsTo} |
Details after subdivision, Proper Case | ${subdivisionDetailsToProperCase} |
Subscription Details | ${subscriptionDetails} |
Share Transfer Details | ${shareTransferDetails} |
Change to Amount Paid Details | ${changeToAmountPaidDetails} |
Change to Beneficial Owner Details | ${changeToBeneficialOwnerDetails} |
Auditor Change
Appointment of Auditor Name | ${auditorAppointedName} |
Appointment of Auditor Address | ${auditorAppointedAddress} |
Resignation of Auditor Name | ${auditorResignedName} |
Resignation of Auditor Address | ${auditorResignedAddress} |
Removal of Auditor Name | ${auditorRemovedName} |
Removal of Auditor Address | ${auditorRemovedAddress} |
Other (Cessation of Auditor) Name | ${auditorCeasedName} |
Other (Cessation of Auditor) Address | ${auditorCeasedAddress} |
Annual Return
Financial Year End (30/06/XXXX) | ${dmr_financialYearEndDate} |
Dividend Type (Final/Interim) | ${agmDividendType} |
Dividend Amount | ${agmDividendAmount} |
Director's Name that is being paid Emolument |
${agmEmolumentsName} |
Emolument Amount |
${agmEmolumentsAmount} |
Miscellaneous
Display text as Uppercase |
${UC} |
${UC${companyName}} to display the company name in Upper Case |
Display text in Proper case |
${ProperCase} |
${companyOfficerNameProperCase} to display Officer name in Proper Case. |
Financial Year End Date |
${FinancialYearEndDate} |
Add the Financial Year End Date under Company Dates via General Details. |
Partner Name |
${PartnerName} |
Add the Partner's name under Company Contacts via General Details. |
Partner First Name and Surname only | ${PartnerFirstNameSurnameOnly} | Add the Partner's name under Company Contacts via General Details. |
Date Formats
The following codes can be added to ANY date code in order to change a specific date format.
For example, instead of using ${datesigned} add the ${D_DNC} field to it to become: ${D_DNC${datesigned}}
${D_DNC${datesigned}} will display the signing date with its day and full date format (e.g. Tuesday, 25 July 2017)
Description |
Code |
Example |
Full date |
${DNC} |
${DNC${datesigned}} Display the date in its full date format Example: 10 January 2022 |
Date format: DD Month YYYY |
${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 10 January 2022 |
Day, full date |
${D_DNC} |
${D_DNC${datesigned}} Display the date as day, full date Example: Monday, 10 January 2022 |
Date Long Form (Day, Month/Date/Year) |
${DLF} |
${DLF${documentDate}} Display the date in its long-form format Example: Monday, January 10th, 2022 |
Date Long Form (Day, Date/Month/Year) |
${DLF_AUS} |
${DLF_AUS${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date)
Example: Monday, 10th January 2022 |
Date Long Form, No Day (Month, Date, Year) |
${DLF_ND} |
${DLF_ND${documentDate}} Display the date in its long-form format, excluding the day of the week Example: January 10th, 2022 |
Date Long Form, No Day (Date, Month, Year)
|
${DLF_ND2}
|
${DLF_ND2${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week Example: 10th January 2022 |
Date Long Form, No Day (Date of Month, Year) |
${DLF_ND_AUS} |
${DLF_ND_AUS${dateSigned}} Display the date in its long-form format, excluding the day of the week Example: 10th of January, 2022 |