Directors Meeting Minute / Directors Resolution
This template applies to all Director Meeting Minutes and Director Resolution for company changes.
Note: The Director Meeting Minutes and Director Resolution utilise the same Document Template.
Users also have the option to customise the Single Column Directors Minutes or Resolutions Template.
| Description | Code | Where is this information in CAS 360? |
| Company Name | ${companyName} | Entered into the Company Name field in the General Details screen. |
| Company Number (UEN) | ${companyNumber} | Entered into the Company Number field in the General Details screen. |
| Signing Date |
${dateSigned} |
In the Document Production screen, click Options besides the document for Document Date. |
| Document Type |
${documentName} |
Name of the document from the Document Production screen. |
| Applicant Name |
${resolutionDirectorsNames} |
All Current Directors appearing in the Officers screen. |
| Date of Resolution | ${resolutionDate} | In the Document Production screen, click Options besides the document for Document Date. |
| Attending Directors |
${attendingDirectorsNames} |
The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Attending Secretaries |
${attendingSecretariesNames} |
The Default Attendees can be selected from the Officers screen. Select Attendee in the Meeting field. |
| Chairperson name |
${chairpersonName} |
The Default chairperson can be selected from the Officers screen. Select Chairperson in the Meeting field. |
The Meeting Address - entered into the Addresses screen.
| Address in Single Line, Proper Case |
${meetingAddress} |
| Address in Multi Line | ${meetingAddressMultiLine} |
| Address in Multi Line, Proper Case | ${meetingAddressMultiLineProperCase} |
| Address in Multi Line, Proper Case, Town/City Capitalised | ${meetingAddressMultiLineProperCaseSuburbCapitalised} |
| Address in Multi Line, all Capitalised | ${meetingAddressMultiLineAllCaps} |
The Registered Office Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${companyRegisteredAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyRegisteredAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyRegisteredAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyRegisteredAddressMultiLineAllCaps} |
Business Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${companyBusinessAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyBusinessAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyBusinessAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyBusinessAddressMultiLineAllCaps} |
Postal Address - entered into the Addresses screen.
|
Address in Single Line, Proper Case |
${CompanyPostalAddress} |
|
Address in Multi Line, Proper Case, No Building/Estate Name & Town/City Capitalised |
${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma} |
|
Address in Multi Line, Proper Case |
${CompanyPostalAddressMultiLineProperCase} |
|
Address in Multi Line, Proper Case, Town/City Capitalised |
${CompanyPostalAddressMultiLineProperCaseSuburbCapitalised} |
|
Address in Multi Line, all Capitalised |
${CompanyPostalAddressMultiLineAllCaps} |
Company Addresses Changes
| Previous Company Registered Address |
${previousCompanyRegisteredAddress} |
The current Registered Office address entered into the Addresses screen |
| New Address |
${companyRegisteredAddress} |
New address entered when processing an Address Change. |
| Date of Change |
${companyRegisteredDateOfChange} |
The effective date of the new address when processing an Address Change. |
Appointed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, appointment effective from 24/05/2021
| Description | Code |
| Directors |
${appointedDirectorsWithAppointmentDate} |
| Directors, Proper Case |
${appointedDirectorsWithAppointmentDateProperCase} |
| Secretaries | ${appointedSecretariesWithAppointmentDate} |
| Secretaries, Proper Case | ${appointedSecretariesWithAppointmentDateProperCase} |
| Alternate Directors | ${appointedAlternatesWithAppointmentDate} |
| Alternate Directors, Proper Case | ${appointedAlternatesWithAppointmentDateProperCase} |
| Managers | ${appointedManagersWithAppointmentDate} |
| Managers, Proper Case | ${appointedManagersWithAppointmentDateProperCase} |
| CEO | ${appointedCeosWithAppointmentDate} |
| CEO, Proper Case | ${appointedCeosWithAppointmentDateProperCase} |
| Managing Directors | ${appointedManagingDirectorsWithAppointmentDate} |
| Managing Directors, Proper Case | ${appointedManagingDirectorsWithAppointmentDateProperCase} |
| Nominee Directors | ${appointedNomineeDirectorsWithAppointmentDate} |
| Nominee Directors, Proper Case | ${appointedNomineeDirectorsWithAppointmentDateProperCase} |
Resigned Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Description | Code |
| Resigning Directors |
${resigningDirectorsWithResignationDate} |
| Resigning Directors, Proper Case | ${resigningDirectorsWithResignationDateProperCase} |
| Resigning Secretaries | ${resigningSecretariesWithResignationDate} |
| Resigning Secretaries, Proper Case | ${resigningSecretariesWithResignationDateProperCase} |
| Resigning Alternate | ${resigningAlternatesWithResignationDate} |
| Resigning Alternate, Proper Case | ${resigningAlternatesWithResignationDateProperCase} |
| Resigning Manager | ${resigningManagersWithResignationDate} |
| Resigning Manager, Proper Case | ${resigningManagersWithResignationDateProperCase} |
| Resigning Ceo | ${resigningCeosWithResignationDate} |
| Resigning Ceo, Proper Case | ${resigningCeosWithResignationDateProperCase} |
| Resigning Managing Directors | ${resigningManagingDirectorsWithResignationDate} |
| Resigning Managing Directors, Proper Case | ${resigningManagingDirectorsWithResignationDateProperCase} |
| Resigning Nominee Directors | ${resigningNomineeDirectorsWithResignationDate} |
| Resigning Nominee Directors, Proper Case | ${resigningNomineeDirectorsWithResignationDateProperCase} |
Removed Officers
Note: All merge fields containing 'With...Date' will now combine the name and date as follows:
John Smith, resigned effective from 24/05/2021
| Description | Code |
| Removed Directors |
${removedDirectorsWithRemovalDate} |
| Removed Directors, Proper Case | ${removedDirectorsWithRemovalDateProperCase} |
| Removed Secretaries | ${removedSecretariesWithRemovalDate} |
| Removed Secretaries, Proper Case | ${removedSecretariesWithRemovalDateProperCase} |
| Removed Alternate | ${removedAlternatesWithRemovalDate} |
| Removed Alternate, Proper Case | ${removedAlternatesWithRemovalDateProperCase} |
| Removed Manager | ${removedManagersWithRemovalDate} |
| Removed Manager, Proper Case | ${removedManagersWithRemovalDateProperCase} |
| Removed Ceo | ${removedCeosWithRemovalDate} |
| Removed Ceo, Proper Case | ${removedCeosWithRemovalDateProperCase} |
| Removed Managing Directors | ${removedManagingDirectorsWithRemovalDate} |
| Removed Managing Directors, Proper Case | ${removedManagingDirectorsWithRemovalDateProperCase} |
| Removed Nominee Directors | ${removedNomineeDirectorsWithRemovalDate} |
| Removed Nominee Directors, Proper Case | ${removedNomineeDirectorsWithRemovalDateProperCase} |
Deceased Officers
| Deceased Directors |
${deceasedDirectors} |
| Deceased Directors, Proper Case |
${deceasedDirectorsProperCase} |
| Deceased Secretaries |
${deceasedSecretaries} |
| Deceased Secretaries, Proper Case |
${deceasedSecretariesProperCase} |
| Deceased Alternate |
${deceasedAlternates} |
| Deceased Alternate, Proper Case |
${deceasedAlternatesProperCase} |
| Deceased Manager |
${deceasedManagers} |
| Deceased, Proper Case |
${deceasedManagersProperCase} |
| Deceased Ceo |
${deceasedCeos} |
| Deceased Ceo, Proper Case |
${deceasedCeossProperCase} |
| Deceased Managing Directors |
${deceasedManagingDirectors} |
| Deceased Managing Directors, Proper Case |
${deceasedManagingDirectorsProperCase} |
| Deceased Nominee Directors |
${deceasedNomineeDirectors} |
| Deceased Nominee Directors, Proper Case |
${deceasedNomineeDirectorsProperCase} |
Shareholder Changes
|
Allotment Details |
${allotmentDetails} |
| BuyBack Details | ${buyBackDetails} |
| Cancellation Details | ${cancellationDetails} |
| Details before consolidation | ${consolidationDetailsFrom} |
| Details before consolidation, Proper Case | ${consolidationDetailsFromProperCase} |
| Details after consolidation | ${consolidationDetailsTo} |
| Details after consolidation, Proper Case | ${consolidationDetailsToProperCase} |
| Details before conversion | ${conversionDetailsFrom} |
| Details before conversion, Proper Case | ${conversionDetailsFromProperCase} |
| Details after conversion | ${conversionDetailsTo} |
| Details after conversion, Proper Case | ${conversionDetailsToProperCase} |
| Redemption Details | ${redemptionDetails} |
| Return of Capital Details | ${returnOfCapitalDetails} |
| Details before subdivision | ${subdivisionDetailsFrom} |
| Details before subdivision, Proper Case | ${subdivisionDetailsFromProperCase} |
| Details after subdivision | ${subdivisionDetailsTo} |
| Details after subdivision, Proper Case | ${subdivisionDetailsToProperCase} |
| Subscription Details | ${subscriptionDetails} |
| Share Transfer Details | ${shareTransferDetails} |
| Change to Amount Paid Details | ${changeToAmountPaidDetails} |
| Change to Beneficial Owner Details | ${changeToBeneficialOwnerDetails} |
Auditor Change
| Appointment of Auditor Name | ${auditorAppointedName} |
| Appointment of Auditor Address | ${auditorAppointedAddress} |
| Resignation of Auditor Name | ${auditorResignedName} |
| Resignation of Auditor Address | ${auditorResignedAddress} |
| Removal of Auditor Name | ${auditorRemovedName} |
| Removal of Auditor Address | ${auditorRemovedAddress} |
| Other (Cessation of Auditor) Name | ${auditorCeasedName} |
| Other (Cessation of Auditor) Address | ${auditorCeasedAddress} |
Annual Return
| Financial Year End (30/06/XXXX) | ${dmr_financialYearEndDate} |
| Dividend Type (Final/Interim) | ${agmDividendType} |
| Dividend Amount | ${agmDividendAmount} |
| Director's Name that is being paid Emolument |
${agmEmolumentsName} |
Emolument Amount |
${agmEmolumentsAmount} |
Miscellaneous
|
Display text as Uppercase |
${UC} |
${UC${companyName}} to display the company name in Upper Case |
|
Display text in Proper case |
${ProperCase} |
${companyOfficerNameProperCase} to display Officer name in Proper Case. |
|
Financial Year End Date |
${FinancialYearEndDate} |
Add the Financial Year End Date under Company Dates via General Details. |
|
Partner Name |
${PartnerName} |
Add the Partner's name under Company Contacts via General Details. |
| Partner First Name and Surname only | ${PartnerFirstNameSurnameOnly} | Add the Partner's name under Company Contacts via General Details. |
Date Formats
The following codes can be added to ANY date code in order to change a specific date format.
For example, instead of using ${datesigned} add the ${D_DNC} field to it to become: ${D_DNC${datesigned}}
${D_DNC${datesigned}} will display the signing date with its day and full date format (e.g. Tuesday, 25 July 2017)
|
Description |
Code |
Example |
|
Full date |
${DNC} |
${DNC${datesigned}} Display the date in its full date format Example: 10 January 2022 |
|
Date format: DD Month YYYY |
${D_MAW} |
${D_MAW${dateSigned}} Display the date in its full date format Example: 10 January 2022 |
|
Day, full date |
${D_DNC} |
${D_DNC${datesigned}} Display the date as day, full date Example: Monday, 10 January 2022 |
|
Date Long Form (Day, Month/Date/Year) |
${DLF} |
${DLF${documentDate}} Display the date in its long-form format Example: Monday, January 10th, 2022 |
|
Date Long Form (Day, Date/Month/Year) |
${DLF_AUS} |
${DLF_AUS${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date)
Example: Monday, 10th January 2022 |
|
Date Long Form, No Day (Month, Date, Year) |
${DLF_ND} |
${DLF_ND${documentDate}} Display the date in its long-form format, excluding the day of the week Example: January 10th, 2022 |
|
Date Long Form, No Day (Date, Month, Year)
|
${DLF_ND2}
|
${DLF_ND2${dateSigned}} Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week Example: 10th January 2022 |
|
Date Long Form, No Day (Date of Month, Year) |
${DLF_ND_AUS} |
${DLF_ND_AUS${dateSigned}} Display the date in its long-form format, excluding the day of the week Example: 10th of January, 2022 |