Overview
The Officers screen contains all current and previous officeholders for the selected company.
Officeholders consist of directors, secretaries, and managers.
Navigation
| From the Main Toolbar, go to Company | |
| Select the Company from the list | |
| Select Officers |
Add Officers
To add an Officer, click Add Officer +
1. Select the Officer Name
Start by typing the contact’s name to select the contact. CAS 360 will begin searching the Global Contacts screen. If the contact has not been previously saved to the database, select to create the contact
2. Select the Position Status
| Option | Description |
|---|---|
| Director | A Director is a person in charge of managing the affairs of the company. When a person is acting as a director, they must act in the best interests of the company. |
| Nominee Directors |
A Nominee Director is a person appointed to a company's board of directors to represent the interests of another group or person. The Nominee Director has the same obligations and responsibilities as per the Companies Act as a regular Director. |
| Chief Executive Officer | The Chief Executive Officer is principally responsible for the management and conduct of the whole or part of the company's business. |
| Managing Director | The Managing Director is involved in the daily management of the company. |
| Secretary | Every company must appoint a secretary who must be a resident of Singapore. |
| Director & Secretary | See Director and Secretary sections above. |
| Alternate | An Alternate Director is appointed as a replacement when a director is unable to attend meetings or exercise powers as a director. |
| Manager | The Manager is involved in the daily management of the company and is not necessarily the director of the company. |
3. Select the Meeting Status
| Option | Description |
|---|---|
| Attendee |
Directors and alternates will be shown as present at meetings and listed on resolutions. The Secretary will be shown as in attendance at meetings. |
| Signatory |
The officer will be shown as a signatory on company forms and other documents. If the officer is a director or alternate, the officer will be listed on resolutions as well. Note: Cannot have a Signatory and a Chairperson at the same time. |
| Chairperson | If the officer is a director or alternate, this person will be shown as chairperson at meetings and will be listed on resolutions as well. |
| Form Signatory |
The officer will be shown as a signatory on company forms and other documents. If the officer is a director or alternate, the officer will be listed on resolutions as well. |
| Apology | This officer will not be shown on meeting minutes or resolutions. |
| Non-Attendee | This officer will not be shown on meeting minutes or resolutions, as the officer did not attend the meeting when the decision was made. |
4. Input Date of Appointment and Date Ceased
Input the date of appointment, and if the officer has been resigned, removed, or deceased, input the date ceased.
5. Notes
Add extra notes to appear on the Register of Officers
Alternate Directors
If the person is an alternate director, also provide the following information:
| Alternate For | In the Alternate For field, CAS 360 will display a list of the company's current officers. |
| Appointment Terms | Input the reason for the appointment and the time period for the Alternate's position |
Nominee Directors
If the person is a nominee director, also provide the following information
| Nominator | Start by typing the nominator’s name to select the contact. CAS 360 will begin searching the Global Contact screen. If the contact has not been previously saved to the database, select |
| Appointed Date | Date on which the person becomes a Nominator |
| Date of Entry | Date on which the person becomes a Nominee |
Click Save to save details.
Filter Officers
Filter the Officers screen to display either Current (currently appointed) or Historical (all past and present) officers.
Use the Search box to look for an officer using their name:
Officers Register
Click Options to view the following:
| Option | Description |
|---|---|
| Officer Quorum | This represents the minimum number of Officers present for meetings and/or resolutions. |
| Print Current Register |
This will produce a PDF of the register with only current positions. Choose between:
|
| Print Historical Register |
This will produce a PDF of the register with current and previous positions. Choose between:
|
View Officer Details Instantly
Hover your mouse over the beside any previously entered Officer to quickly view the Officer's details.
To edit these officer details, click Go To Contact.
Edit or Delete a Company Officer
Click Options next to the Officer Name
| Edit | This will allow you to edit the Officer Details. Once updated, this will enable you to prepare officer change forms. |
| Delete | This will delete the officer from the database. |
Prepare Documents
CAS 360 is able to produce forms for a number of officer changes such as:
Additional Options
Select the Options button (far right-hand side of the screen) to:
- Prepare a Company Report