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Company Registrations

  • Updated

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Use CAS 360's step-by-step wizard to quickly prepare the full company registration document set and deliver it to your clients. 

Navigation

From the Main Toolbar, go to Company.

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From the Company Screen, select Company Registrations. mceclip1.png

Company Registrations Screen

The Company Registrations screen contains a list of all the company registrations prepared in CAS 360.

The Company Registrations screen can be filtered using the Advanced Filter:

Filter
Explanation
All Registrations Display all company registrations prepared in CAS 360.
Not Registered Company Registrations that have not yet been lodged.
Registered Company Registrations that have been lodged and accepted by ACRA.
Rejected Company Registrations that have been lodged and rejected by ACRA.
Prepared by Me Company Registrations that have been created by the current user.

Immediately prepare Pre-Incorp and Post-Incorp Documents

All Singapore companies have the ability to prepare Pre-Incorporation and Post-Incorporation documents regardless of registration status:

Note that selecting Post-Incorp Docs for companies that are not yet registered will prompt you to mark that company as registered:

Instructions

To prepare a new Company Registration, click:

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CAS 360 will bring up the Company Registration screen.

Complete each section detailing information for the company. The sections include:

  1. Details
  2. Addresses
  3. Officers
  4. Shareholders
  5. Auditors
  6. Constitution

Once a section has been completed, CAS 360 will mark the section as complete 686be16c9f61cf9a65b6da57372c565a91665f9685d39cfa58fa7217cf568f4f.png. If a section has not been completed, CAS 360 will indicate this using a b077e0e5bca014b0a59605d7ed24931d3c08294bea553f75d37ef742b5719c93.png. All sections of the Company Registrations screen must be completed before preparing documents.

Icon Explanation
mceclip13.png Navigate to the next section
mceclip14.png Navigate to the previous section
mceclip15.png Close the Company Registrations screen without saving
mceclip11.png Save current progress and close the Company Registrations screen
Details

The Details screen contains basic company details such as the Company Name, Type, Class and Company Activities.

It is a legal requirement to register a business with ACRA if you want to operate a business in Singapore.

When you submit a name application, you will need to specify the activities of your business by selecting the most relevant Singapore Standard Industrial Classification (SSIC) code.

Field Explanation
Company Name Enter the company name.
Company Type Types of companies include Public Company, Foreign, Private Company - Exempt, Private Company - Non-Exempt. 
Company Class Select if the company is Limited by Shares, Limited by Guarantee, Limited by Shares and Guarantee, Unlimited.
Financial Year End

The Financial Year End date will determine when your corporate filings and taxes are due. A company’s financial year end (FYE) represents the final day of its accounting period.

When applying for a financial year of longer than 18 months, select the below reason(s):

  • Company will commence trading much later after date of incorporation
  • To coincide with the FYE of parent company/related entities
  • To choose a FYE that is widely used
  • To have more time to prepare for Annual General Meeting
Financial Year Period Select between 12 months or 52 week accounting period. The accounting period is the recognised interval to complete an accounting cycle of the business. 
Company Activity Select the company's Primary Activity Code and enter a description. Select mceclip16.png to add the company's Secondary Activity Code and description. 
Addresses

The Addresses tab is for the address information for the company.

Singapore companies must have a Registered Office Address based in Singapore, which refers to the place where all communications and notices to the company are addressed, and the place where the company’s register and records are kept.

All companies must ensure that their registered office is open and accessible to the public for at least three hours during ordinary business hours on each business day. A business day is any day excluding Saturday, Sunday and public holidays.

Field Explanation
Registered Office Address

In the New Address field, begin typing the new Address. CAS 360 will begin searching the Global Address screen for the Address. If the Address has not been previously added to the Global addresses screen, mceclip17.png will appear.

Click mceclip18.png to add a new Address.
Working Hours

Select between: 

  • At least 5 hours during ordinary business hours on each business day
  • At least 3 hours but less than 5 hours during ordinary business hours on each business day
Officers

A company officeholder is responsible for many aspects of running a company.

Every company must have at least one director and have one secretary who is locally resident in Singapore. The sole director of a company and the company secretary cannot be the same person.

A company can choose to appoint a Chief Executive Officer (CEO) and Managing Director to manage and oversee all or part of the company’s business, however, is not compulsory to appoint either CEO or Managing Director with ACRA.

Click 7bb6db8e7236d082e5d6f74de310920e3e2db4107ba9a50ab9557558525b1379.png             

Field Explanation
Officer Name

Begin typing the new Officer's name. CAS 360 will begin searching the Global Contact screen for the person. If the Contact has not been previously added to the Global Contact screen, mceclip0.png will display.

Click mceclip1.png to add a new contact.

 

The selected contact must have all mandatory fields for an officeholder:

  • Name
  • Birth Details
  • Nationality
  • Passport/Identification
  • Email
  • Contact Number
Position

Select the Officer's position as either Director, Secretary, Managing Director, or Chief Executive Officer. 
Meeting Status
  • Attendee: Directors and alternates will be shown as present at meetings and listed on resolutions. The Secretary will be shown as in attendance at meetings.
  • Signatory: The officer will be shown as a signatory on company forms and other documents. If the officer is a director or alternate, the officer will be listed on resolutions as well. Note: Cannot have a Signatory and a Chairperson at the same time.
  • Form Signatory: The officer will be shown as a signatory on company forms and other documents. If the officer is a director or alternate, the officer will be listed on resolutions as well.
  • Chairperson: If the officer is a director or alternate, this person will be shown as chairperson at meetings and will be listed on resolutions as well.
  • Apology: This officer will not be shown on meeting minutes or resolutions.
  • Non Attendee: This officer will not be shown on meeting minutes or resolutions, as the officer did not attend the meeting when the decision was made.
Shareholders/Members

Shareholders are the owners of a company, through the purchase of shares. As owners of the company, shareholders are entitled to certain rights. Every company incorporated in Singapore must have at least one shareholder.

For a company limited by guarantee, the Members Screen will appear instead. Every CLG incorporated in Singapore must have at least one member

Shareholder

Click de9dae6f806006ce33ea9ec0ee9143e16e2fa771ccfabdcff0fb58db478618e2.png

Field Explanation
Shareholder

In the Shareholder field, begin typing the new shareholder's name. CAS 360 will search the Global Contacts screen for the person. If the contact has not been previously added to the Global Contacts screen, mceclip0.png will display.

Click mceclip0.png to add a new contact.

The selected contact must have all mandatory fields for a shareholder: 

  • Name
  • Birth Details
  • Nationality
  • Passport/Identification
Are the shares held on behalf of another person, organisation or trust? Toggle a883e681e54fa3a72eec5783254f83e6f831dcd16ac6e4dc96f40362ce0a1bcd.png to add a beneficial owner from the contact screen if one applies. See beneficial owners for more information.

Share Class

 Select the issued Share Class from the list. 

Share Sub Class

 Select the issued Share Sub Class from the list

Currency

 Select the Currency of the issued shares from the list. 

Number of Shares

Input the number of shares allotted.

Certificate Type

Select the Certificate Type. Choose between Transaction, Balance or None.

Certificate Number

CAS 360 will automatically pre-fill a number based on previously entered shareholders. 

Amount of Issued Share Capital

Enter the amount of issued share capital in decimals.

Amount of Paid up Share capital

Enter the amount of paid-up share capital in decimals.

Shares Payable in

Consideration paid for the shares issued.
Member

Click mceclip0.png

Field Explanation
Member

In the Member field, begin typing the new member's name. CAS 360 will search the Global Contacts screen for the person. If the contact has not been previously added to the Global Contacts screen, mceclip0.png will display.

Click mceclip0.png to add a new contact.

The selected contact must have all mandatory fields for a member: 

  • Name
  • Birth Details
  • Nationality
  • Passport/Identification
Currency Select the Currency of the guarantee amount. 

Guarantee Amount

 Input the guarantee amount including decimals.

Certificate Type

 Select the Certificate Type. Choose between Transaction, Balance or None.

Certificate Number

CAS 360 will automatically pre-fill a number based on previously entered members.
Meeting Status

Select the meeting status of the member which will display on the Resolutions.
Auditors

Unless your company is exempted from audit requirements under the relevant sections of the Companies Act, you must appoint an auditor within 3 months of incorporation.

Click mceclip0.png

Field Explanation
Auditor Name

In the Auditor Name field, begin typing the new auditor's name. CAS 360 will search the Global Contacts screen for the person. If the contact has not been previously added to the Global Contacts screen, mceclip0.png will display.

Click mceclip0.png to add a new contact.

The selected contact must have all mandatory fields for an auditor

  • Name
  • UEN
  • Contact Number
Status Select between Appointment, Resigned, Removed or Other. 
Constitution
You must submit a copy of your company’s constitution when you incorporate your company. If you do not wish to create your own constitution, you may choose to adopt a Model Constitution.
Field Explanation

Type of Constitution

Select between, Model Constitution for Company Limited by Shares, Model Constitution for Company Limited by Guarantee, or Customised Constitution to upload a Constitution directly to CAS 360. 

Once complete select mceclip0.png to prepare Pre-Incorporation Documents. 

Pre-Incorporation Documents

Select mceclip1.png

or 

mceclip2.png (if the documents have been previously prepared - Note: Re-Preparing the Company Registration and supporting documents will overwrite the previously created documents)

CAS 360 will produce the Document Production screen, and the  Pre-Incorporation Documents prepared by CAS 360 include:

  • Company Registrations Summary
  • Form 7 - Certificate of Identity
  • Consent to Act as Director Form 45
  • Consent to Act as Secretary Form 45B
  • Form 18 - Statutory Declaration Before Incorporation 
  • Form 6 - Declaration of Compliance
  • Form 44 - Notice of Situation of Registered Office
  • Application for Shares
  • Constitution for Company Limited By Shares/Guarantee
  • Form 24 - Return of allotment of shares
  • Form 49 - Return giving officers particulars

Submit Application

When you have all the required information, log in to Bizfile+ using your Singpass to submit your application.

Once your incorporation application has been approved, BizFile+ will send an email to the appointed officers (e.g. directors, shareholders and company secretary) to request for their endorsement.

All appointed officers must endorse their appointments in BizFile+ within 60 days from the date of the email. Otherwise, the application will lapse.

Post-Incorporation Documents

Once the company has successfully registered with ACRA, a Unique Entity Number (UEN) will be automatically generated for the company. 

Beside the company, click 50f71de9df82e54daa882b66a15f54f28de262204b185cef343c0a5a6d125964.png and select Mark Company as Registered. 

Enter in the UEN and the Incorporation Date. Supporting documentation can also be uploaded. 

Click mceclip3.png

or

mceclip4.png (if the documents have been previously prepared)

CAS 360 will produce the Document Production screen, and the Post-Incorporation Documents prepared by CAS 360 include:

  • Cover Letter
  • First Directors Minutes or Resolution 
  • Share Certificate 
  • Notice of EGM 
  • Extraordinary Members Minutes or Resolution 
  • Bank Account Opening Minutes or Resolution (this document will only display if a Bank Account has been added to the company via the Relationships screen)
  • Declaration of Company not Traded
  • Constitution for Company Limited by Shares/Guarantee
  • Register of Officeholders (based on officer roles appointed) 
  • Register of Members (for companies limited by guarantee)  

Options

Beside the company, click 50f71de9df82e54daa882b66a15f54f28de262204b185cef343c0a5a6d125964.png to Edit or Delete the company registration. 

Clicking Copy Company will create a duplicate company in the company registrations screen carrying over all the company details from the company that you copied from. This helps users register companies with almost identical details to another company.

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